Host Meetings

How to start and end a meeting?

To start a meeting, simply open the Web Meeting application. Your meeting will start automatically. To end a meeting, click the X on the top right corner of the app. Confirm that you'd like to end the meeting by clicking "OK." Your meeting will now end for all participants.

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How to share your screen?

Once you’re organized and prepared to present your screen with attendees, press the Play button on the left side of the meeting toolbar to start the session. A quick notification will confirm that the screen sharing session has started. The Play button will turn into a Pause button (which you can use to interrupt sharing). Your attendees will now see your screen in real-time from their web browser without any download or installation necessary.

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How to invite participants

To invite participants before your meeting begins, you can:

  • Install the Outlook or Google Calendar plugin to email an invitation or schedule a calendar event
  • Provide your attendee(s) with your Meeting ID. Then, they will click on “Join Meeting” on the top right of the Web Meeting website to enter the meeting.

To invite participants to your meeting after it begins, click the "Add Participant" button on the right side of the meeting toolbar. To send full invitation details (including both screen share and audio conference dial-in numbers), select "Full Invite Template." The meeting details will copy to your clipboard automatically and can be pasted into any email, calendar invitation, or instant message.

To send the web meeting screen share details only, simply click "Meeting Link Only." The link will copy automatically to be pasted in any email or instant message.

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How do I know when attendees have joined?

The attendee count on the upper right of your Web Meeting client goes up when each attendee joins your meeting.

To view your meeting participants, click the attendee icon. Here, you can view how many people are currently in your web meeting, their name, and their meeting role.

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Can I hide the attendee count to my viewers?

If you’d like to hide your participant count, click on the Settings icon to adjust your settings. Click “Customize” then “Edit.” There, you can check “Do not display participant count” to remove the count, or “Chat to moderator only” to hide participant names and restrict their ability to send chat messages to other participants. They will only be able to chat the moderator.

Can I schedule a meeting?

Absolutely – with Web Meeting, you can host an online meeting whenever you like. Start a meeting ad-hoc or schedule a session well in advance. To schedule a meeting, send your participants the meeting start time, your Meeting ID, and your dial-in number. You can also download the Outlook Plugin for easy template calendar invitations. Your meeting room is available and ready to use at any time.

How many people can join a Web Meeting?

Web Meeting plans feature attendee limits from 15 to 50 and up to 300. For more information on our plans, please visit

How often can I host meetings?

You can host meetings as often as needed, whenever you like.

What are my system requirements as the host?

  • Windows XP SP3, 2007, 2008, 10 or newer
    • Processor 2.4GHz
    • RAM 2GB
  • Mac OS 10.5 or newer
    • Processor 2.4GHz
    • RAM 1GB

Are there any system requirements for attendees?

  • Internet connection (broadband is best)
  • Supported Browsers:
    • Google Chrome (recommended)
    • Mozilla Firefox 4.0 or newer
    • Safari 3.0 or newer
    • Internet Explorer 7.0 or newer
    • Microsoft Edge